Consular Application Management System (CAMS)
A dedicated digital platform for issuing, recording and managing every certificate and application form processed by the Consulate — replacing manual, paper-based intake with a secure, bilingual, auditable system.
Overview
Consular certificates — travel documents, marriage and birth certificates, relationship and celibacy deeds, Tazkira applications and more — are still processed on paper at most missions. This slows down applicants, makes duplicate or fraudulent filings harder to catch, and leaves no searchable record once a certificate leaves the counter.
CAMS gives the Consulate a single system to receive applications, generate print-ready certificates in the Consulate's own format, keep a permanent digital record of everything issued, and report on activity at any time — in Dari, Pashto and English.
- Six certificate workflows live and functional: Travel Document, Marriage Certificate, Birth Certificate Request, Celibacy Deed, Relationship Certificate, and Absentee Tazkira Form
- Bilingual staff interface (Dari & Pashto), with secure staff login and role-based access
- Print-ready, serial-numbered certificate output, matching official layouts
- Centralized applicant records, searchable to catch duplicate or repeat filings
- Built-in reporting with PDF and Excel export of consulate records
Scope of Work
The scope covers every certificate and application form the Consulate issues — the six below are already implemented; any further certificate type the Consulate requires is added under the one-year maintenance plan at no extra development cost.
- Digital intake replacing paper application forms
- Automatic reference & serial numbering per document
- Print-ready output matching the Consulate's official layouts
- Searchable digital archive of every application filed
- Reporting dashboard with PDF / Excel export
- Role-based staff accounts and activity log
- Bilingual interface — Dari, Pashto and English
- Accessible from any Consulate workstation, no local install
How an Application Flows Through CAMS
Every certificate follows the same automatic pipeline, from the applicant's first keystroke to the archived, printed record — no paper handoff between desks.
Once payment is confirmed, the application moves itself into the Certificate Department's review list — staff only review and approve; nothing has to be re-typed or carried between desks by hand.
Remaining Development — 7 Days
The six certificate workflows above are already built. The remaining seven days complete the payment-to-approval-to-archive pipeline shown above, so every application moves through CAMS automatically.
Further certificate types requested afterward are added during the one-year maintenance period below.
Investment
Two straightforward components: a one-time development fee, and an annual maintenance & support contract.
- Completion of the payment-to-archive workflow above
- First usable version delivered within 7 days
- Staff training session included
- Complete source code & documentation handed over
- Bug fixes and debugging as issues are reported
- New features and certificate types added on request
- Performance, security and UX improvements
- Direct support channel with the development team
Maintenance & Support — Year 1
For the duration of the one-year contract, Lemar remains responsible for keeping CAMS running smoothly and growing it with the Consulate's needs.
Included in the contract
- Debugging and fixing reported issues
- Adding new certificate types and features
- Improving performance and functionality
- UI and workflow refinements based on staff feedback
- Security patches and routine updates
Support channel
- Direct line to the development team by email
- Issues logged, tracked and confirmed once resolved
- Optional renewal at the end of Year 1 by mutual agreement
- No obligation to renew — the system is fully owned regardless
Data Privacy & Security
CAMS holds applicants' personal and family information — names, Tazkira numbers, dates of birth, addresses. This is treated as sensitive diplomatic data throughout the build and afterward.
Access & control
- Data remains under the Consulate's control at all times
- Access restricted to authenticated, role-based staff accounts
- Every issued and printed record is logged for accountability
Confidentiality
- No applicant data is shared, sold, or used beyond this project
- Encrypted connections between staff devices and the system
- A confidentiality / NDA agreement is provided on request
Ownership & Contract Terms
About Lemar
Lemar is a corporate services provider building practical, secure digital systems for institutional and government clients. CAMS reflects that approach directly — a working MVP built first, so this proposal is backed by software the Consulate can see and test today, not a concept on paper.